LOSAM AGENCY PRIVACY AND COOKIE POLICY 

 Our privacy policy aims to provide you with clear information about: the personal data collected or processed when you use a website operated by LOSAM (“the Site”), how your personal data is used and protected, the rights you have regarding your personal data, and how to contact us to exercise those rights. 

 WHAT PERSONAL DATA DO WE COLLECT? 

 Certain personal data is necessary in order to provide our services, for example when: you use our Site, or you register for one of the events we organize. This personal data may include: your title, first name, last name, company, professional email address, phone number, and position, information about your expectations regarding the event you are attending, any dietary restrictions you may have, information related to your professional project, user and account information, including passwords and unique user identifiers, and your cookie preferences. When you interact with our Site, certain data is automatically collected from your web browser. This may include cookies, IP addresses, browser identification data and version, and web beacons. 

 HOW DO WE INFORM YOU ABOUT THE COLLECTION OF YOUR DATA? 

 When you use our Site, we provide you with the necessary information or obtain your consent before collecting your personal data. 

 WHAT DO WE USE YOUR PERSONAL DATA FOR? 

 We use your personal data for the following purposes: To allow you to access our Site and register for our events When you use our Site, we use your data to process your registration and ensure your participation in the relevant event. If you register for an event or request to receive information from our partners, we will use your contact details to share event-related updates and allow event partners to contact you or present their services. To share follow-up information related to an event If you have registered for an event, we use your contact details to share practical information before, during, and after the event. You may also receive communications from partners associated with the event you attended. To share information about future events When you register on our Site, we may send you email updates and news about upcoming LOSAM events. You can unsubscribe at any time by using the opt-out link included in every email. We may also use your data (e.g., Site usage or event participation) to send you personalized communications about other events you may find relevant. To maintain and improve our Site and services We may use your personal data to improve our Site, enhance your user experience, detect technical issues, and manage the Site effectively. 

 LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA 

 The legal basis for processing your data depends on how you interact with us: When you register for an event through our Site, we need your personal data to process your registration and organize your participation in the best possible conditions. In other cases, processing is based on legal obligations or LOSAM’s legitimate interest, taking into account your reasonable expectations for communication. For example, you may reasonably expect to receive communications from LOSAM or its partners related to the event for which you registered. 

 WHO DO WE SHARE YOUR PERSONAL DATA WITH? We may share your personal data with: Third-party service providers processing data on behalf of LOSAM (for hosting, data management, email distribution, event management, or website administration). We sign contracts requiring these providers to implement appropriate technical and organizational measures to protect your data. Event partners associated with each event you register for (note: information related to dietary restrictions is not shared with partners). Certain third parties when required to: (i) comply with legal or administrative requests, (ii) prevent unlawful use of our Site, (iii) defend against third-party claims, (iv) or assist in fraud prevention.

 HOW WE PROTECT AND MANAGE YOUR PERSONAL DATA 

 We use a variety of technical and organizational security measures to protect your personal data. All personal data collected through our Site is hosted on servers located within the European Union. Your data is retained only as long as necessary for the purposes described above, and within the limits set by law. In general, we keep your personal data for a maximum of three (3) years after your last event registration. 

 YOUR RIGHTS REGARDING YOUR PERSONAL DATA Y

ou have the right, at any time, to request: access to your data, an electronic copy of your data, correction of your data if it is incomplete or inaccurate, deletion or restriction of your data. If you have given your consent for data processing, you may withdraw it at any time. To exercise any of your rights, please contact us at: dpo@losam.fr You can also opt out of receiving our communications by clicking the unsubscribe link or following the instructions included in our messages. 

 COOKIE MANAGEMENT POLICY LOSAM collects data, which may include personal data, from your browser when you use our Site. Cookies and tags are used to collect this data, which may include: (i) IP address, (ii) unique cookie identifiers, device identifiers, and content information, (iii) hardware ID and type, (iv) domain, browser type and language, (v) operating system and settings, (vi) country and time zone, (vii) previously visited websites, (viii) information on your actions on our Site (click behaviour, preferences), and (ix) access times and referring URLs. Please note that third parties such as Google may also collect data through cookies, third-party modules, or widgets. These third parties collect data directly from your browser, and such data processing is subject to their own privacy policies. We also use cookies and tags to gather general information about Site traffic and interactions, identify trends, and produce statistics to improve our Site. We use three main categories of cookies: Functional cookies: Required for basic site functionality and therefore always active. These include cookies that allow you to be recognized within a session or, if you choose, across sessions. Social media cookies: Enable you to connect to social networks and share content from our Site. Refusing these cookies may prevent you from connecting to LinkedIn or sharing content on social media. You can choose to be notified each time a cookie is sent, or to block all cookies. You can manage or delete cookies at any time via your browser settings. Since each browser is different, please check your browser’s “Help” menu to learn how to modify cookie preferences. If you choose to refuse cookies, access to certain content on our Site may be limited. 

 CHANGES TO OUR PRIVACY POLICY If we update our privacy policy, we will post a notice about the changes on our Site. If we make significant changes in the way we process your data, we will notify you in advance or request your consent when required. We encourage you to review this policy regularly to stay informed about any updates. This Privacy Policy was last updated in April 2025. QUESTIONS OR COMMENTS? If you have any questions, comments, or concerns about this Privacy Policy, or wish to exercise your data protection rights, please contact us at: dpo@losam.fr